DATA PROTECTION and Privacy: HOW WE USE YOU and your child’s INFORMATION
We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service (LRS). We hold this personal data to:
- support our pupils’ learning
- help inform our teaching strategy and approaches
- monitor and report on their progress
- provide appropriate pastoral care
- assess the quality of our provision
Information about our pupils that we hold will include their contact details, parent(s)/guardian(s) details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about previous learning or qualifications. We also take photographs of pupils for use in our Management Information System to help identify students, and take a biometric scan of their finger for use with our cashless catering system.
We are required by law to pass some information that we hold about pupils and parents to the Local Authority and the Department for Education (DfE). The Local Authority may occasionally be required to share your personal and sensitive information with other government and/or partner agencies. The Local Authority will only share data when there is a statutory duty or legal requirement to do so, for example, where the Local Authority is required to provide a programme of assistance. Any data that the LA share with government and/or partner agencies will be strictly assessed and the Local Authority will ensure that the requirements of the Data Protection Act 1998 are complied with.
In addition once our pupils reach the age of 13, the law requires us to pass on certain information about them to the Local Authority who has responsibilities in relation to the education or training of 13-19 year olds. We provide them with these pupils’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/guardian(s) and any other information relevant to their role. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.
A parent/guardian can ask that no information apart from their child’s name, address and date of birth be passed to the Local Authority by informing Mrs Elaine Barton. This right is transferred to the child once he/she reaches the age 16. For more information about young people’s services, please go to the National Careers Service page at National Careers Service
We will also pass on certain relevant data to other organisations with which we work regularly, including Exam Boards, certain service providers, and the NHS. We limit this information to only that required to provide relevant services and as a general principle we will not give information about your child to anyone without your consent unless the law and our policies allow us to.
Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right to be given access to personal data held about them by any data controller. The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make an access request themselves if they wish. A parent would normally be expected to make a request on a child’s behalf. If you wish to make such a request in regard to data held by the school, you should contact the school directly.
If you need more information about how our Local Authority and/or DfE collect and use your information, please visit:
- our local authority at Rochdale Council or
- the DfE website at Department for Education
If you want to receive a copy of the information about you that we hold, please contact:
Mrs Elaine Barton
Newhouse Road, Heywood, Lancashire OL10 2NT
Tel: 01706 369436