Schools Privacy Notice


We process personal information relating to our pupils and their parents and/or guardians.  As well as collecting this information directly from parents and guardians, we may also receive information from a pupil’s previous school or college, the Local Authority, the NHS, Social Services, the Department for Education (DfE) and the Learning Records Service (LRS).  We are required to have some of this data in order to meet our statutory obligations. We also hold this personal data to:

  • support our pupils’ learning
  • help inform our teaching strategy and approaches
  • monitor and report on pupil progress
  • provide appropriate pastoral care
  • assess the quality of our provision
  • provide a safe and secure environment for our pupils, staff and visitors

Information that we hold about our pupils will include their contact details, parent(s)/guardian(s) details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have and relevant medical information.  We also keep records about academic performance and achievement, pastoral interventions and behaviour incidents. 

For pupils enrolling for post-14 qualifications, (GCSEs etc.), the Learning Records Service will give us the unique learner number (ULN) and may also give us details about previous learning or qualifications.  We also take photographs of pupils for use in our Management Information System to help identify them, and we take a biometric scan of each pupil’s finger for use with our cashless catering system.

We are required by law to pass some information that we hold about pupils and parents to the Local Authority and the Department for Education (DfE).  The Local Authority may occasionally be required to share your personal and sensitive information with other government and/or partner agencies.  The Local Authority will only share data when there is a statutory duty or legal requirement to do so, for example, where the Local Authority is required to provide a programme of assistance.  Any data that the Local Authority shares with government and/or partner agencies will be strictly assessed and the Local Authority will ensure that the requirements of the Data Protection Act 1998 are complied with.

In addition once our pupils reach the age of 13, the law requires us to pass on certain information about them to the Local Authority who has responsibilities in relation to the education or training of 13 to 19 year olds. We provide them with these pupils’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/guardian(s) and any other information relevant to their role.  We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them. 

A parent/guardian can ask that no information apart from their child’s name, address and date of birth be passed to the Local Authority by informing Miss C Whelan, Pastoral Manger, at the school. This right is transferred to the child once he/she reaches the age 16. For more information about young people’s services, please go to the National Careers Service website.

We will also pass on certain relevant data to other organisations with whom we work regularly, including Exam Boards, certain service providers, and the NHS. We limit this information to only that required to provide relevant services and as a general principle we will not give information about your child to anyone without your consent unless the law and our policies allow us to.

Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right to be given access to the personal data held about them by any data controller.  The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make an access request themselves if they wish.  A parent would normally be expected to make a request on a child’s behalf.  If you wish to make such a request in regard to data held by the school, you should contact the school directly.  More details on this can be found in the Data Protection Policy on the school website.

If you need more information about how our Local Authority and/or DfE collect and use your information, please visit:

If you need to raise a concern about our use of your personal information to our Data Protection Officer please contact DPOSchools@Rochdale.Gov.UK or Information Governance Unit, Number One Riverside, Smith Street, Rochdale OL16 1XU

If you want to receive a copy of the information about you that we hold, please contact:

Mr Graham Beaumont
Siddal Moor
Newhouse Road, Heywood, Lancashire OL10 2NT
Tel: 01706 369436